Organisers and venues often review stand designs before a build begins. The aim is to keep structures safe, consistent with show rules and fair to neighbouring exhibitors. Requirements differ by show and venue, so treat this guide as general background and rely on your exhibitor manual for the rules.
Why designs are reviewed
- To check height, structure and layout rules
- To make sure stands stay within their space and respect neighbours
- To check that technical items such as power and lighting meet the venue's requirements
What you may need to prepare
- A layout drawing with dimensions
- 3D visuals or elevations showing heights and structures
- Details of materials, lighting, screens and any special elements
- Contractor information, if the organiser requires it
How to avoid delays
- Download the exhibitor manual as soon as it is available and share it with your stand builder
- Note submission deadlines and plan the design to meet them
- Submit complete documents the first time
- Allow time for comments and changes before production starts
Who does what
Usually the stand builder prepares the drawings and the exhibitor confirms the details, but responsibilities vary. Ask your organiser and your builder who submits what, and keep written confirmation of approval.
Some organisers and venues also require registered or approved contractors. Check this early, because it can affect which builders you can use. See our planning checklist for the full timeline.
Next step
Tell us which exhibition you are planning for and share the exhibitor manual, and we will plan the design around its rules. Send us your exhibition, stand size and timeline and we will prepare a tailored proposal, typically within 24 to 48 hours. See our exhibition stand builders in Dubai page for how we work.
Quick answers
Is design approval always required?
Many shows ask for it, especially for larger or custom stands, but rules differ. Check your exhibitor manual.
When should I submit my design?
Before the organiser's deadline, which is in the exhibitor manual. Earlier is safer because comments may need changes.
What happens if my design is not approved?
The organiser will normally explain what to change. Your builder revises the design and resubmits.
Stands by Evoke Sense
A selection of exhibition stands we have designed and managed.
Talk to us about your stand
Share your exhibition, stand size and timeline. We will come back with a tailored proposal, typically within 24 hours.